Qualifying exam
Who is responsible for what tasks and when
Who is responsible for what tasks and when
| WHEN | WHO | WHAT |
| 3 months before the exam | GSTS PhD Partner | Notification e-mail with practical information to PhD student and main supervisor. |
| 6 weeks before the exam | PhD student | Updates the PhD plan. |
| 6 weeks before the exam | Main supervisor | Completes the registration form and sends it to the Head of Programme for approval. The main supervisor is responsible for booking a meeting room for the exam. The exam usually takes place at 13:00. |
| 3 weeks before the exam | PhD student | Submits the progress report to the GSTS PhD Partner. |
| 3 weeks before the exam | GSTS PhD Partner | Sends out the progress report and other relevant information to the supervisor and external co-examiner. |
| At least 1 week before the exam | GSTS | Announces the exam on the GSTS website. |
| 1 week before the exam | Main supervisor | Orders lunch for the external co-examiner either before or after the exam. The main supervisor can also get help from a student worker to order lunch. An alternative is to take the external co-examiner to a canteen and buy him or her lunch there. If possible, the supervisor must pay for lunch from a research project. If this is not possible, the supervisor can contact the PhD coordinator from ECE and ask for a project and activity number from the department. |
| Immediately after the exam | Main supervisor | Sends a signed protocol to the GSTS PhD Partner. |
