ECE Coverage-percentages
On this page, you will find a brief explanation of the Tech Cover Letter and how the coverage percentages are used to assess the financial feasibility of your project.
You will also find an overview of the coverage percentages you should plan your budgets around for the vast majority of grant sources that ECE staff apply to. These percentages reflect the expectations set by the Head of Department when reviewing budgets for approval.
Additionally, the overview includes practical suggestions on how to adjust your budget to meet the required percentages.
Cover Letter ING
As part of the new Tech Budget Template, a cover letter has been integrated into the budget template that calculates the financial feasibility of your project budget.
The cover letter can be found in the sheet titled "Cover letter ING.
The cover letter serves two main purposes:
- It provides the Head of Department with a quick overview of your project, and through financial feasibility indicators, helps quickly determine whether the department can support your project financially.
- It ensures that all necessary information is available for the secretariat to register your application in ReAp.
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Understanding the Financial Feasibility Indicators in the Cover letter ING
The ING Cover Letter includes three key indicators to evaluate the financial feasibility of your project:
Core Project Ratio
This indicator focuses exclusively on the project's core budget. It considers overhead, project supplements, and the PhD tuition fee share as net positive contributions to the department. However, coverage of permanent VIP/TAP staff is not included as a positive factor in this calculation.
Cost Coverage Ratio (Department Level)
This indicator includes coverage for permanent VIP/TAP staff as a positive contribution to the department. However, any kind of co-financing—including for permanent VIP/TAP staff—is treated as a negative factor.
Cost Coverage Ratio (Project Level)
This indicator also includes coverage for permanent VIP/TAP staff as a positive contribution to the department but does not treat co-financing for permanent VIP/TAP staff as a negative factor.
ECE Coverage Percentages
Below is an overview of the 19 grant sources that account for more than 90% of all ECE applications for externally funded projects. The overview includes coverage percentages at both the department and project levels, highlighting the targets the department expects you to meet, along with grant-specific comments to help you achieve them.
Nat-Tech Finance and the Research Support Office have access to the same overview and will assist you in adjusting your budgets to meet the expected percentages.
| Grant Source | Cost Coverage Ratio (Department Level) | Cost Coverage Ratio (Project Level) | Comments |
|---|---|---|---|
| DFF Theme 1 | 30% | 35% | Whenever possible, prioritize PhD students over Postdocs when planning your project budget. PhD salaries are lower, making it easier to create a feasible budget. Additionally, PhD tuition fees are an eligible cost, which helps improve coverage ratios at both the department and project levels. |
| DFF Theme 2 | 30% | 35% | Whenever possible, prioritize PhD students over Postdocs when planning your project budget. PhD salaries are lower, making it easier to create a feasible budget. Additionally, PhD tuition fees are an eligible cost, which helps improve coverage ratios at both the department and project levels. |
| DFF Sapere Aude | 30% | 35% | Whenever possible, prioritize PhD students over Postdocs when planning your project budget. PhD salaries are lower, making it easier to create a feasible budget. Additionally, PhD tuition fees are an eligible cost, which helps improve coverage ratios at both the department and project levels. |
| Innovationsfonden Grand Solutions | 35% | 45% | This means >=280kkr inddækning out of each 1440 kkr of investment from IFD (incl. OH) @90% financing (i.e., for each 1600kkr in total project). In other words: 1440kkr of investment leaves 720kkr for external expenses. Always aim for only 10% co-financing. If co-financing exceeds 10%, the project’s coverage ratio must increase to maintain a 35% cost coverage ratio at the department level. For example: 20% co-financing, requires 55% Project Level Cost Coverage to reach 35% Department Level Cost Coverage. |
| Innoexplorer | 35% | 35% | 100% financed by IFD. No co-financing required. |
| Innovationsfonden Innomissions | 35% | 45% | |
| Horizon Europe (Except Marie Curie) | 45% | 45% | This means >=312,5kkr inddækning out of each 1250 kkr of grant (incl. OH) @100% financing In other words: 1250kkr of investment leaves 687,5kkr for external expenses If you are a project coordinator, you must account for the substantial administrative and coordination efforts required. The larger the consortium, the more coordination is needed, demanding more of your time. As a minimum, you should allocate 2 months/year for your own time or that of another permanent VIP to cover this administrative work. For this reason we expect >45% coverage on department level |
| Novo Nordisk | 30% | 35% | Difficult to hit 30% unless PhD is applied for instead of Postdoc |
| Euopstart | Does not apply | 33% | At least 33% of the grant money being used for coverage. For a 75kkr grant, this means >25kkr is allocated to coverage. For a 100kkr grant, >33kkr is allocated to coverage. |
| Villum | 30% | 35% | Difficult to hit 30% unless PhD is applied for instead of Postdoc |
| AUFF | 30% | 30% | Possible to hit 30% with permanent TAP coverage |
| DANIDA | 40% | 40% | If you are a project coordinator, you should keep in mind that the role is time consuming. For this reason alone, you should cover 2-4 months of your own time pr. year, depending on the size of the project. Prefer Postdocs over PhD as only 30/36 months of a Phd is an eligible cost for DANIDA |
| Velux | 30% | 35% | Whenever possible, prioritize PhD students over Postdocs when planning your project budget. PhD salaries are lower, making it easier to create a feasible budget. Additionally, PhD tuition fees are an eligible cost, which helps improve coverage ratios at both the department and project levels. |
| EUDP | 40% | 50% | Much like Grand Solutions, 10% Co-financing required, able to cover permanent TAP/VIP Salary |
| Lundbeck | 30% | 35% | Whenever possible, prioritize PhD students over Postdocs when planning your project budget. PhD salaries are lower, making it easier to create a feasible budget. Additionally, PhD tuition fees are an eligible cost, which helps improve coverage ratios at both the department and project levels. |
| LEO | 30% | 35% | Whenever possible, prioritize PhD students over Postdocs when planning your project budget. PhD salaries are lower, making it easier to create a feasible budget. Additionally, PhD tuition fees are an eligible cost, which helps improve coverage ratios at both the department and project levels. |
| Carlsberg | 30% | 35% | Whenever possible, prioritize PhD students over Postdocs when planning your project budget. PhD salaries are lower, making it easier to create a feasible budget. Additionally, PhD tuition fees are an eligible cost, which helps improve coverage ratios at both the department and project levels. |
| NFC | 35% | 35% | 44% OH + full cost |
| MUDP | Does not apply | 50% | 50% Co-financing required. Very costly for the department. Will only be approved if you can cover permanent VIP/TAP and the grant is small |