As a institution of the state, we are subject to the following within public administration:

• The Public Administration Act – the right of access to documents require documentation of administrative procedures

• The Public Records Act – obliges filing of documents that has a bearing on the case

• The Danish Archives Act – obligation to use the archive system and requirement of submission of certain documents

• The Danish Data Protection Act – Requirement of processing personal data

All AU employees are thus subject to the obligation to file. As an employee you must therefore file all documents, letters, incoming and outgoing e-mails, notes, meeting minutes, phone notes, etc., which concerns AU’s internal work as well as external collaborations.

If you are in doubt as to where in WorkZone you have to file the material, you can contact the person in the department responsible for WorkZone.

All incoming and outgoing correspondence/e-mails as well as finished internal documents, such as agendas and minutes from meetings, research applications, concluded contracts and formal agreements, as well as significant documents/business-critical internal correspondence.