TA's and instructors
At ECE the Deputy Head of department for education is responsible for the allocation of TA's and instructors.
Prior to each semester, the Deputy Head of department for education makes a preliminary estimation of the need for studentteachers and instructors for the coming semester. The estimation is based on student registration figures.
For the fall semesters, the process begins in May with a follow-up in August to account for the admission numbers from the summer uptake.
For the spring semesters, the process begins in November with a follow-up in January to account for the admission numbers from the winter uptake.
Allocation of TA's and instructors usually follows the general guidelines below:
- <30 students: 0 TA's/Instructors
- ≥30 students: 1 TA's/Instructors
- ≥60 students: 2 TA's/Instructors
- ≥90 students: 3 TA's/Instructors
- ≥120 students: 4 TA's/Instructors
TA's can either be VIPS, PhD students or student teachers
E.g: A course has 136 students attending, which means 4 TA's should be allocated to the course according to the above guidelines. However, 2 VIPS have already been allocated to the course as TA's. This means the number of student teachers that shouldbe hired is 2. (4 TA's budgetted - 2 VIP'er = 2 student teachers)
In rare circumstances, the Deputy Head of department for education can choose to dispense from the above guidelines.
Process for allocation of TA's and instructors
The allocation of assistant teachers and instructors is based on the teaching allocation spreadsheets, and follows the process below.
- Before the beginning of each semester, the allocation of teaching spreadsheets are updated with the number of students who've signed up for the coming semester's courses. The Deputy Head of department for education budgets TA's and instructors based on the above guidelines.
- The prelimanary teaching allocation for each course is evaluated. For courses that haven't already been allocated with a sufficient number of VIPS or PHD-students, the course responsible is asked for input regarding the suggested number of student teachers to be hired.
- Based on input from the course reponsible, an overview is made of the courses in need of student TA's and instructors for the coming semester.
- The overview is distributed to students who already have experience TA'ing from the current semester. These students are to contact the course responsible directly, if they're interested in TA'ing a specific course. Afterwards the overview is distributed to all students at ECE through Brightspace. Similarly, the students are asked to contact the course responsible directly.
- The course responsible select the students, they wish to employ. The course responsible send an e-mail to Rasmus Nielsen rani@ece.au.dk with the following information included:
- Course Name
- Student's name
- Student's studentid
- The paperwork begins to get the students hired. HR prepare employment contracts, and a guide to registering hours is sent to the hired students.
- For first semester courses in particular, the Deputy Head of department for education reevaluates the need for TA's/instructors when the admission numbers are known.
