Industrivej Syd 9A

There are free parking spaces in several places around Campus Herning.
 

Birk Centerpark 15

There are free parking spaces in several places around Campus Herning.

• See the overview of the free parking areas

There is a bicycle cellar for bicycles. The entrance to the bicycle cellar is next to the main entrance.

Motorcycles can park in front on the main entrance, where bicycles also can be parked.

The parking is on level -2, and you drive down via Bestseller. You must park in the spaces marked with ASE/ENG, as these belong to AU.

The gate for parking facility is open on weekdays from 05.00 - 17.00. Outside these hours, everyone with a valid access card for Navitas can open the gate without using a passcode. An access card is not necessary to exit the parking facility.

In order to get registered at Navitas parking, you need to write to mpe@au.dk, and give following information:

• Name of the driver of the car
• The car's registration number
• Start and end date of parking
• If you are a guest, who are you visiting there

Only work-related driving is permitted, i.e. the car must not be used for private purposes, and only people with official business may be transported.

• The car must not be used for any private purposes, including shopping on the way.
• The car must not be used to transport private persons/children. It is not permitted to pick up or bring children in connection with the use of the department’s cars.
• By signing the solemn declaration in the car folder, the employee agrees that the car will only used for official purposes.

You are responsible for refuelling and refilling washer fluid, both of which can be purchased using the fuel card in the car folder.

Receipts are placed in the car folder. Any other expenses must be paid with your own private credit card.
 

Anyone authorised to use an official car is responsible for complying with the provisions of the Road Traffic Act. Any speed or parking fines are covered by the driver of the car.

The Danish state is self-insured, and no comprehensive motor insurance or third-party liability insurance is taken out for official cars when used in Denmark.

If a traffic accident occurs while driving, the incident must be described and the name, address, insurance company and policy number of the counterparty must be noted.

If the car breaks during the trip and can no longer be used, please contact the emergency breakdown service on 70 113 113. Our customer number is 87 15 00 00
The car must be driven to this workshop: CarService, Herredsvej 62, 8210 Aarhus V, phone number: 86 16 15 16

All accidents must be reported to the department via the shared mailbox: ece@au.dk
This also applies if there are errors or defects in the car.

Employees book the cars themselves in Outlook. Below are their names in Outlook:

• Bil, ECE, Edison, Renault Trafic Van DT39000
• Bil, ECE, Edison, VW Caddy FB47050
• Bil, ECE, Edison, Elbil Mitsubishi AZ49150

How to book them:

1. Select/invite a car to a meeting.
2. Choose the date and time.
3. Enter the driver’s name and phone number in the subject field (just name one driver, even if there are several drivers).
4. State the purpose of the trip and the destination in the location field.
5. Once you have completed your booking, you will receive a booking confirmation in your inbox.
    

Remember to update your booking in Outlook if you have to make any changes!

If you book a car for a trip out of town, please note the number of vacant places and telephone number in the booking so that other interested parties can contact you for a vacant seat instead of booking another department car for the same trip.

It is possible to book a departmental car at the Department of Computer Science. The car is a Tesla and is parked in the basement of the Nygaard building.

Bookings are made through Tina Rudolph at rudolph@cs.au.dk  where you will also receive the key fob and a brief introduction to the car.

Mileage must be recorded in the logbook located in the car. The cost is DKK 3.50 per km driven, which will be charged to ECE.

• Remember that the driving record MUST be filled out.
• Check whether the previous driver has registered the number of kilometres correctly.
• After use, it is important that you return the car at the agreed time, and that the key and driving record are returned to room 107C in building 5125.
• Upon return the car must be emptied of waste and personal belongings. The driving record must be updated with information about the purpose and destination of the trip.
• The mileage recorder must be checked and the total number of kilometres must be recorded.

Lending of official vehicles to students organisations at ECE

A new interpretation of the rules regarding the lending of official vehicles to students and student organisations has been introduced. Therefore, the guidelines for lending official vehicles to student organisations (including RIA, ElCoS and Katrines Kælder) will be tightened as of July 2026 when the driving is not for an academic purpose.

This means, among other things, that official vehicles can no longer be lent for social activities, such as cabin trips and social events. As a department, we still wish to support the engagement of student organisations and their efforts to promote a good study environment. As a general rule, the department will still be able to provide financial support for transportation costs related to such activities, subject to prior approval by the department. Requests must be sent to: ece@au.dk no later than three working days before the activity takes place. The receipt must be submitted to the same email address if the expense is eligible for reimbursement.

We refer you to external car rental providers, for example OSCAR Car Rental, which is located nearby: Car Rental in Aarhus N – Storcenter Nord | Rent a Car at Oscar Car Rental.

Project Work

In very special cases, students may borrow an official vehicle when the driving serves an academic purpose. This may, for example, be in connection with study activities where public transport or other means of transportation are not an option, or when transporting larger quantities of equipment.

Students are encouraged to take out their own personal accident insurance when borrowing official vehicles.

The procedure is that the student contacts their supervisor, who makes the reservation in Outlook. The supervisor then hands over the vehicle key and the logbook to the student.

Before this, the student must complete a driving authorisation form, which must be sent to the Secretariat at ece@au.dk no later than three working days before the official vehicle is to be used.

• Download the driving permit here