Industrivej Syd 9A

There are free parking spaces in several places around Campus Herning.
 

Birk Centerpark 15

There are free parking spaces in several places around Campus Herning.

• See the overview of the free parking areas

There is a bicycle cellar for bicycles. The entrance to the bicycle cellar is next to the main entrance.

Motorcycles can park in front on the main entrance, where bicycles also can be parked.

The parking is on level -2, and you drive down via Bestseller. You must park in the spaces marked with ASE/ENG, as these belong to AU.

The gate for parking facility is open on weekdays from 05.00 - 17.00. Outside these hours, everyone with a valid access card for Navitas can open the gate without using a passcode. An access card is not necessary to exit the parking facility.

In order to get registered at Navitas parking, you need to write to mpe@au.dk, and give following information:

• Name of the driver of the car
• The car's registration number
• Start and end date of parking
• If you are a guest, who are you visiting there

Only work-related driving is permitted, i.e. the car must not be used for private purposes, and only people with official business may be transported.

• The car must not be used for any private purposes, including shopping on the way.
• The car must not be used to transport private persons/children. It is not permitted to pick up or bring children in connection with the use of the department’s cars.
• By signing the solemn declaration in the car folder, the employee agrees that the car will only used for official purposes.

You are responsible for refuelling and refilling washer fluid, both of which can be purchased using the fuel card in the car folder.

Receipts are placed in the car folder. Any other expenses must be paid with your own private credit card.
 

Anyone authorised to use an official car is responsible for complying with the provisions of the Road Traffic Act. Any speed or parking fines are covered by the driver of the car.

The Danish state is self-insured, and no comprehensive motor insurance or third-party liability insurance is taken out for official cars when used in Denmark.

If a traffic accident occurs while driving, the incident must be described and the name, address, insurance company and policy number of the counterparty must be noted.

If the car breaks during the trip and can no longer be used, please contact the emergency breakdown service on 70 113 113. Our customer number is 87 15 00 00
The car must be driven to this workshop: CarService, Herredsvej 62, 8210 Aarhus V, phone number: 86 16 15 16

All accidents must be reported to the department via the shared mailbox: ece@au.dk
This also applies if there are errors or defects in the car.

Employees book the cars themselves in Outlook. Below are their names in Outlook:

• Bil, ECE, Edison, VW Caddy FB47050
• Bil, ECE, Edison, Elbil Mitsubishi AZ49150
• Bil, ECE, Edison, Renault Trafic Van BN47435
   

How to book them:

1. Select/invite a car to a meeting.
2. Choose the date and time.
3. Enter the driver’s name and phone number in the subject field (just name one driver, even if there are several drivers).
4. State the purpose of the trip and the destination in the location field.
5. Once you have completed your booking, you will receive a booking confirmation in your inbox.
    

Remember to update your booking in Outlook if you have to make any changes!

If you book a car for a trip out of town, please note the number of vacant places and telephone number in the booking so that other interested parties can contact you for a vacant seat instead of booking another department car for the same trip.

• Remember that the driving record MUST be filled out.
• Check whether the previous driver has registered the number of kilometres correctly.
• After use, it is important that you return the car at the agreed time, and that the key and driving record are returned to room 107C in building 5125.
• Upon return the car must be emptied of waste and personal belongings. The driving record must be updated with information about the purpose and destination of the trip.
• The mileage recorder must be checked and the total number of kilometres must be recorded.

In special cases, students may borrow an official car in connection with academic activities where public or other transport is not possible.

Students are encouraged to take out their own accident insurance in relation with lending of company cars.

Project work:

Students must contact their supervisor who will make the reservation in Outlook and provide the key and driving record to the students.
Before then, the student must have filled out a driving permit, which must be sent to the Secretariat, ece@au.dk, no later than 3 days before the company car is to be borrowed.

• Download the driving permit here

Student organisations (RIA, RUS-1 KB and Katrines Kælder):

Can borrow the van by sending a written enquiry to ece@au.dk about who, when, why and destination.