Are you a new employee at ECE?
On this page you can find information for new employees and links to relevant websites that may be useful to read during onboarding.
Access, buildings and parking
Access card/keys
In order to create an access card, we need a photo of you. You choose a suitable photo. Send your photo in jpg/jpeg to ece@au.dk.
When your access card and keys are ready for collection, you will be notified by the Secretariat.
The key is personal (key number is assigned to you) and may not be exchanged with others.
Locations, buildings, etc.
As an employee, you have access to the department's buildings at various locations.
AU also has an app that makes it easy to find buildings and people. We recommend downloading Find AU.
Parking
To use AU's employee parking, you need a parking permit, which you get by registering your car via AU Employee parking.
Employment conditions
Working environment
AU wants an open dialog about the daily work environment, and at AU's Staff Portal you can find key information about the work environment at AU.
Holidays and absence
It is the management's wish that all vacation days and all special vacation days should be taken by the end of the vacation year as far as possible. All monthly paid employees earn 2.08 vacation days and 0.42 special vacation days per month.
Mobile telephony
If you are given a mobile phone in connection with your employment, you have two options:
- Use the phone for work only: If you choose this option, you must fill out an Solemn Declaration and return it to the Secretariat via ece@au.dk.
- Use the mobile phone for both work and private purposes: If you choose this option, the multimedia taxation requirement applies.
Inform the Secretariat via ece@au.dk which option you choose. If no notification is given, you will automatically be subject to multimedia taxation.
In either case, it is the general policy of the department that roaming should be kept to a minimum and that you should connect to a wireless network whenever possible. Employees are recommended to use Microsoft Teams or Zoom for international calls.
Research
Responsible conduct of research and freedom of research
Research, together with teaching, is the foundation of Aarhus University's activities, and all researchers at AU must comply with the basic principles of research integrity. AU requires researchers to comply with responsible conduct of research in all phases of research.
Research Support Office
The Research Support Office has extensive knowledge of relevant funds and helps researchers prepare applications for external research funding.
Junior Researchers Development Programme
Learn about career development, courses and other offers and services for young researchers at Aarhus University.
Personal data and PURE
Data protection (GDPR)
If you work with sensitive personal information or confidential data, it's important that you follow the relevant legislation.
Personal profile on AU's website (PURE)
All employees at AU have a personal website, which is edited via AU's research registration system PURE. Here you can, among other things, register research publications, create a CV and upload a profile picture. It is your responsibility to keep your profile updated. Please update your profile as soon as possible with the information below:
- Short description of your personal, professional profile
- CV (Word format)
AU Foto provides staff photography for PURE profile, key cards and business cards. Book an appointment for staff photography yourself. Send the photo to ece@au.dk and it will be added to your PURE profile.
Registration of articles and activities
All articles, reports, conference papers, etc. you write and the activities you participate in while employed at Aarhus University must be registered in Aarhus University's PURE database. You must do this yourself via PURE. If you need help, you can contact the Secretariat via ece@au.dk.
Sideline employment
Every year, all employees at AU must declare any sideline employment with a professional connection to their employment at AU. Information about sideline employment must be registered in Pure.
Relevant sideline employment must be registered on an ongoing basis as far as possible – and by 1 March at the latest for the preceding calendar year.
Teaching
AU Library
At the library, you can find educational materials and get information on copyright and plagiarism checks.
Brightspace
Brightspace is Aarhus University's shared platform for teaching materials, activities and communication between teachers and students out-of-class.
Centre for Educational Development (CED)
The center researches, develops and advises on both pre- and postgraduate education and offers courses and tools for use in teaching.
Courses, workshops, and online offers
THE CED offers free competency development offers for both new and experienced teaching staff at AU.They offer competence development focused on your teaching and counselling practice.
There are courses for both PhD students, postdocs, assistant professors, PhD supervisors and associate professors/professors/etc.
Allocation of teaching
At ECE allocation of teaching for the coming semesters is planned in close coordination between the Deputy Head of department for education, The Heads of Degree Programme and the Heads of Sections.
If you are to teach at ECE, you can find information about your teaching hours for upcoming semesters, allocation of teaching assistants/instructors, etc. here:
