Recruitment with prior advertisement
Templates for recruitment with prior advertisement
HR has prepared the following templates for recruitments of more than one year:
- VIP (English)
- VIP Bachelor of Engineering (Danish)
- TAP (Danish)
- TAP (English)
- DVIP/DTAP (Danish)
Please note that earlier templates/job advertisements, which can be used for inspiration, are available from the secretariat.
Processing time in relation to employments
All new employees must receive an employment contract before they start, and therefore HR must receive the cases from the departments/centres (via Medarbejderstamkortet: MSK):
• at least 30 days before start date for Danes
• at least 60 days before start date for EU citizens
• at least 90 days before start date for non-EU citizens
All employments should, as far as possible, start the 1st or 15th of the month.
The table below shows a step-by-step description of the procedure for recruitment with prior advertisement.
Process flow for recruitment with prior advertisement
Steps | Assignment | Responsible | Actions |
1. | Financial approval of new hire | Project owner | Approval by email from project finance controller |
2. | Approval of new hire | Project owner | Approval by email from Head of Department |
3. | Prepare job advertisement | Project owner | Links to templates - see above. The secretariat has templates for inspiration. |
4. | Send the job advertisement to the secretariat (Pernille Mønster Leth) who will set up the position in Emply. | Project owner | Via email Project owner will receive a notification with the job add is online. |
5. | Declaration of impartiality is filled out. It is sent either via Emply or the Secretariat. | Project owner | Declaration of impartiality form Specific for the Bachelor of Engineering structure: The declaration of impartiality is filled out with the exception of three boxes. Send to secretariat. |
6. | Emply sends notifications to relevant parties. | HR | The notifications requests actions from relevant parties. Specific for the Bachelor of Engineering structure: All the candidates must be assessed (no shortlisting). |
7. | Create Medarbejderstamkort (MSK) | Secretariat | Project owner notifies the Secretariat of who to employ. The secretariat creates a case for HR. |
| 8. | Introduction email | Secretariat | The Secretariat sends an introduction email to the candidate regarding the employment process. |
| 9. | Information from the candidate | HR | HR gets further information from the candidate and salary negotiation starts. |
10. | HR draws up and sends employment contract | HR | |
| 11. | Aquisition of it equipment, software, etc. | Project owner | Project owner is responsible for aquiring it equipment etc. |
12. | Welcome email | Secretariat | The secretariat sends a welcome email and an IT welcome email to the new employee one month before employment start. |
