Recruitment without prior advertisement
Optimising HR Services/Principles from HR
All new employees must receive an employment contract before they start, so HR must receive the cases from the departments/centres (via Medarbejderstamkortet: MSK):
- at least 30 days before start date for Danes
- at least 60 days before start date for EU citizens
- at least 90 days before start date for non-EU citizens
The table below shows a step-by-step description of the procedure for recruitment without prior advertisement.
Process flow of recruitment without prior advertisement
Process flow of recruitment without prior advertisement
Steps | Assignment | Responsible | Actions |
| Step 1 | Financial approval of new hire | Project owner | Approval by email from project finance controller |
| Step 2 | Approval of new hire | Project owner | Approval by email from Head of Department |
| Step 3 | Fill out the online form | Project owner | https://eng.medarbejdere.au.dk/en/procedureforemaaloyments/ Questions can be directed to the secretariat |
| Step 4 | Case is created in the recruitment system | Secretariat | The secretariat creates a case for HR |
| Step 5 | HR process starts | HR | HR sends an email to the candidate regarding upload of application and CV |
| Step 6 | Create Medarbejderstamkort (MSK) | Secretariat | The secretariat creates a case for HR |
| Step 7 | HR draws up an employment contract | HR | Salary negotiation takes place |
| Step 8 | Welcome email | Secretariat | The secretariat sends a welcome email and an IT welcome email to the new employee 1 week before employment start |
